Liberty/Ironshore (1100, 1800, 1850, 3300, 4400, 4900)
- Invoices submitted quarterly or sooner if the billing exceeds $5K during 90-day cycle
- Invoices received in excess of 90 days, without an adequate explanation for the lateness, may not be paid
- A PDF copy of any document related to time billed on an invoice must also be included with all submitted invoices if the total amount billed for work on that document exceeds $1,000.
- Descriptions of services should provide the nature, purpose or subject of the work performed, and the specific activity or project to which it relates. Firms should be sure to include detail such as the numbers of pages or other information to quantify the volume or project reviewed to support the time billed.
- In-Firm Conferences: conference time will be reimbursed, for the senior biller only, provided that sufficient detail of the subject of the communication is set forth to demonstrate its relevance and value. The narrative detail in the invoice should include the specific participants in the in-firm conference, the nature/subject matter of the discussion and its contribution to an effective defense and should be billed using UTBMS Activity Code A105.
- Multiple Attendances: Only one professional should attend trial, court appearances, meetings, depositions, witness interviews, inspections, and other functions. Defense counsel should consult with the LIU case handler where it is anticipated that more than one attorney’s attendance is necessary. Please provide the LIU case handler’s name in the billing line.
- Legal Research: Defense counsel should consult with their LIU case handler before undertaking a legal research project requiring over three hours of research and include the LIU case handler’s name in the line item, and bill using UTBMS Activity Code A102. Research considered routine or elementary by the LIU case handler or other LMG representative reviewing such, including research on issues considered to be common knowledge among reasonably experienced counsel in your area, will not be reimbursed.
- “Non-Local Travel time” (exceeding 50-mile radius, 100 miles round-trip) should be identified using the A112 code and billed at half of your regular hourly rate, reflecting the actual amount of time.
- Non-Billable: Filing of documents/pleadings with the court, administrative agency, or other ruling or governing body. Secretarial and clerical activity including but not limited to receipt and distribution of mail, maintenance of office or attorney calendars, transcribing, copying, faxing, posting, e-mailing, inserting documents into and retrieving documents from a file, maintaining file order, stamping or numbering documents, tabbing sub-files and assembling materials
- Expenses over $1,500.00 need to be submitted directly to claim adjustor
